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Privacy Policy

Last updated: 28/10/2025
Website: macfiehall.org
Owner/Controller: Aileen Collins, Macfie Hall Committee Ltd
Contact Email: info@macfiehall.org

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1. Introduction
The Macfie Hall Committee Ltd (“we”, “our”, “us”) is committed to protecting your personal data
and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your
personal information when you visit our website [insert URL] or otherwise interact with us.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act
2018.

 

2. Information We Collect
We may collect and process the following information about you:

  • Personal details: your name and email address.

  • Contact information: your postal address and any other contact details you provide.

  • Communication data: information you provide when contacting us (e.g. via forms, email, or other correspondence).

  • Website usage data: information collected automatically via cookies and analytics tools (e.g. IP address, browser type, pages visited).

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3. How We Use Your Information

We use your personal data for the following purposes:

  • To provide and manage our services.

  • To respond to your enquiries and customer service requests.

  • To send you updates, newsletters, or marketing communications (only if you have consented).

  • To comply with legal obligations.

  • To improve our website and user experience.

 

4. Legal Basis for Processing
We process your personal data on one or more of the following legal bases:

  • Consent – where you have given clear consent (e.g. to receive marketing emails).

  • Contract – where processing is necessary to provide you with services you have requested.

  • Legal obligation – where we are required to comply with applicable laws.

  • Legitimate interests – where processing is necessary for our legitimate business interests and your rights do not override those interests.

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5. Data Sharing
We do not sell your personal data.
We may share your data with:

  • Trusted service providers who help us operate our website (e.g. hosting or email providers).

  • Regulators, law enforcement, or other authorities if required by law.

All third parties are required to handle your data securely and in accordance with the UK GDPR.

 

6. Data Retention
We only keep your personal data for as long as necessary to fulfil the purposes outlined in this policy
or as required by law.
After this period, your data will be securely deleted or anonymised.

 

7. Your Rights
You have the following rights under UK data protection law:

  • The right to access your personal data.

  • The right to correct inaccurate or incomplete data.

  • The right to request deletion of your data.

  • The right to restrict or object to processing.

  • The right to data portability.

  • The right to withdraw consent (where processing is based on consent).

To exercise these rights, please contact us at [Insert Contact Email].

 

8. Security
We take appropriate technical and organisational measures to protect your personal data against
loss, misuse, and unauthorised access.

 

9. Cookies

Our website may use cookies to improve functionality and user experience.
You can manage your cookie preferences through your browser settings.

 

10. Changes to This Policy
We may update this Privacy Policy from time to time.
The updated version will be posted on this page with a revised “last updated” date.

 

11. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please
contact:
Data Controller: Aileen Collings, Macfie Hall Committee Ltd
Email: info@macfiehall.org
Address: Macfie Hall, Heriot, EH38 5YA
If you are not satisfied with our response, you have the right to lodge a complaint with the
Information Commissioner’s Office (ICO): https://ico.org.uk

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